GDS Best Practice

Space churning

Excessive and repeated booking and cancelling of space is often done to:

  • Cancel and/or rebook the same flight, class, date or route to circumvent a fare rule
  • Achieve GDS productivity targets

The above practices are strictly prohibited and will be invoiced on a per segment basis.

 

Duplicate bookings

A travel services provider must not create impossible travel itineraries in a single booking.

It is not allowed to hold concurrent flights for the same travel period where it is not possible for the passenger to travel simultaneously.

Debit memos of US$ 10 per passenger per segment will then be raised against travel agencies found in violation.

 

Fare rules

You must adhere to all ticketing and fare rules, and ensure that the booking is either ticketed or cancelled before the expiry of the ticketing time limit.

Etihad Airways reserves the right to use an automatic programme to cancel segments when ticketing has not occurred within the ticketing time limit.

 

Fictitious and speculative booking and ticket numbers

Holding on to Etihad Airways inventory until a passenger or ticketing opportunity arise increases the airline’s booking fees and reduces the availability of Etihad Airways products.

We ask for your cooperation in using the GDS only when it relates directly to a passenger’s request or intention to buy a ticket.

Creating segments, passive or active, or a combination of both, to meet GDS productivity agreements is a breach of standard industry procedures. This includes the ticketing of duplicate space from one GDS to another, to fulfill booking requirements and gain GDS incentives.

You must not make reservations with fictitious names or enter false ticket numbers. Bookings which contain fictitious names or ticket numbers will be screened. Once identified, bookings are subject to automatic cancellation and debit memos of US$ 10 per passenger per segment will then be raised against travel agencies found in violation.

 

Inactive segments

When a reservation is affected by a schedule change, ticketing time limit action, flight cancellation or any other circumstance, Etihad Airways sends a notification directly to the original booking agent’s GDS queue. This notification communicates the change, directs the booking agent to accept the changes in the passenger name record (PNR) and removes the inactive segments.

 

Changes to itinerary segment status resulting in inactive segments require action at least 24 hours before departure. This includes cancelling ticketed or un-ticketed segments with a status code of UN, NO, HX, WK, WL, or WN.

 

Test bookings

It is not permitted to create bookings for testing or training purposes, or for itinerary pricing, using live inventory.

Pricing transactions are available for all pricing requirements. It is the responsibility of the agency to provide training to its personnel in order to foster the use of those transactions.
Once identified, such bookings are subject to automatic cancellation and debit memos of US$ 10 per passenger per segment will then be raised against travel agencies found in violation.

 

A note about booking  

Etihad Airways shall have the right to audit all booking transactions to identify non-compliant booking practices, and reserves the right to issue invoices to recover excessive GDS cost wastage.

If the non-compliant activity is continued by a travel agent, Etihad Airways reserves the right to take additional action up to and including restricting that agency’s access through the specific GDS which was used by the agency to abuse Etihad Airways inventory.

It is expressly understood that the principles, rules, and instructions set forth above are in addition to the rights of each Carrier pursuant to the ARC ARA and the IATA Passenger Sales Agency Agreement (as may be amended from time to time).

Each agent’s concurrence with these principles, rules, and instructions shall occur by such agent’s continuing performance under the ARC ARA or the IATA Passenger Sales Agency Agreement.

 

Consequences for policy violations

Damages: Etihad Airways reserves the right to hold the travel service provider responsible and liable for any losses and damages due to violation of this policy by the relevant travel service providers.

 

 

Etihad addendum to the IATA PSAA and ARC Agreement

 

Introduction

Your travel agency (“Agent”) has entered into the IATA Passenger Sales Agency Agreement (the “IATA PSAA”) or with respect to travel agency location(s) in the United States the Agent Reporting Agreement (the "ARC Agreement") whereby Agent has been appointed (“Agent’s Appointment”) to act as an agent for Etihad Airways (“Etihad”) in the sale of air transportation. Agent acknowledges and affirms that with effect from 01 January 2015, Agent's continued sale of Etihad’s products and services will evidence our mutual agreement that this Addendum shall constitute a clarification of the Agent’s responsibilities and duties under the IATA PSAA or ARC Agreement, as applicable. To the extent that Agent engages employee, sub-agents, services vendors or other third party contractors to support Agent’s activities within the scope of the Agent’s Appointment, Agent will be responsible to Etihad for their full compliance with this Addendum. The terms and conditions of this Addendum apply to all the tickets issued using Etihad’s ticket stock.

 

1. Appointment.

Etihad may independently review any of Agent's locations, including those under Agent’s common control that are accredited by ARC or IATA (the "Agency Locations"). The review may include on-site inspection of any Agency Location to determine that Agent's operations comply with Etihad's requirements for its agents in the sale of Etihad products and services. Without limitation, and in its sole discretion and at any time, Etihad may, upon written notice to Agent, suspend or limit the Agent’s Appointment, including immediately terminating the appointment of any Agency Location or Agent's Appointment. If any Agency Location is terminated, Agent may not act in any agency capacity for the sale of Etihad’s products and services from the terminated location. If Agent's Appointment is terminated, Agent may not act in any agency capacity whatsoever for the sale of Etihad’s products and services.

2. Compliance with Etihad’s Terms and Conditions

    a) Proper Disclosure of Fares, Charges and Terms and Conditions: Agent advertising Etihad fares as available for purchase through agent must at all times include all applicable taxes, airport charges, and all other levies, charges and fees (“Required Fees”) that are known at the time of advertising. Any Required Fees communicated to the Agent by Etihad may not be altered by the Agent. Charges for optional products and services must be clearly presented as such, and should be applied only if the customer affirmatively elects to purchase such product or service (i.e. no pre-checked boxes for optional charges). Agents may not impose charges for services that Etihad provides to its customers without charge, such as online check-in. Agents also may not impose additional charges in addition to Etihad’s fees for any paid Etihad service, such as excess baggage. If the Agent collects a fee from the customer for the booking, such fee must be clearly disclosed as separate from Etihad’s fares and the Required Fees, in a way that makes it clear that the fee is being collected by the Agent and not Etihad (for example, labeled as “[Agency Name] Booking Fee”). The Agent may in no event impose service fees, discounts, or other fees for Etihad fares that are higher than those imposed by the agent on any other carrier’s fares. Agent must ensure that its systems, processes and sales practices accurately display and convey all information relating to Etihad's products and services as presented by Etihad. Agent's systems, processes and practices may automate a customer's preferences for air carrier, but must not otherwise involve any form of bias against Etihad's products and services, or alter the presentation of the information as provided by Etihad. All Etihad terms and conditions and applicable fare rules and restrictions must be communicated by the Agent to the customer prior to booking. Any additional terms and conditions imposed by the Agent must be clearly disclosed to the customer, in a way that makes it clear that such terms and conditions are not set or endorsed by Etihad. To ensure customers are provided accurate information, any description of Etihad’s product offering must include a link to source of the information on Etihad.com. This includes information about baggage fees, onboard product offering, seat maps, financial products and awards.

 

    b) Prohibition of Abusive Booking Practices: Agent acknowledges that Space Churning, Duplicate, Impossible/Illogical Bookings and other Fraudulent, Fictitious, or Abusive Bookings, violate Etihad's Rules (See Etihad's ADM Policy for further information on other Fraudulent or Abusive Booking practices). Circumventing journey controls to obtain sold out inventory is also prohibited. Furthermore, since Etihad is not a participant in other carriers’ private agreements and since Etihad does not honour other airlines' discount codes, Agent agrees that other airlines' private or contracted fares or ticket designators may not be ticketed using Etihad’s ticket stock. Agent acknowledges that if it engages in these practices or sells or issues a ticket used for any of these purposes, Agent will be subject to (1) debit memos, (2) the suspension, limitation or termination of Agent's Appointment, and (3) other remedies available to Etihad.

 

    c) Fraud and Misrepresentations: Agent will not engage in any fraudulent activity, including altering flight coupons for non-qualifying discount travel, backdating tickets, or selling no-cash-value coupons, discounts, or upgrades. Fraudulent activity also includes intentionally withholding or misrepresenting information regarding Etihad products and services, such as information regarding availability and pricing.

 

 

3Use of Etihad's Identification Plate. 

Etihad's validation plate is Etihad's sole property, and Agent will surrender it immediately upon demand by Etihad, ARC or IATA. Agent shall not issue electronic tickets or any other traffic documents for transportation on any airline that has refused to appoint, or has terminated its appointment of, Agent. Further, Agent will not issue tickets for transportation on Etihad on behalf of any other travel agency location for which Etihad has refused or terminated its appointment, including any of the Agency Locations. Agent will not use Etihad's validation to issue tickets for transportation on carriers that do not maintain a ticketing and baggage interline agreement with Etihad.



4. Etihad Data

    a) Data Ownership: Agent acknowledges that Etihad content and data constitute Etihad's valuable property and that unauthorised distribution or remarketing of Etihad content and data is improper and unlawful. Such unauthorised distribution or remarketing of Etihad content and data would constitute, in part: (1) accessing etihad.com by the use of any automated or electronic devices commonly known in the Internet industry as robots or spiders, or by the use of other electronic search devices; (2) soliciting, facilitating, encouraging or agreeing to provide access to or otherwise remarket or redistribute, or take affirmative steps to allow or permit such access to, or remarketing or redistribution of, any Etihad content or data to any third party, through any process, including screen scraping, spiders, web "bots" or other device, software or system; (3) licensing, selling, or otherwise providing to any person or entity any software or other device that is capable of accessing Etihad content or data from any source; or (4) assisting, aiding, or abetting in any way the unauthorised access of etihad.com, or the distribution or display of Etihad data obtained or derived from etihad.com or any other website or any other source, by any third party. Agent shall not engage in any of the above examples, or any other unauthorised distribution or remarketing of Etihad content or data, without the prior written authorisation of Etihad. If Agent learns that any third party is accessing, distributing, or displaying Etihad content or data in any way obtained via Agent, including Agent's website, without Etihad's written authorisation, Agent shall promptly inform Etihad and take all commercially reasonable measures, including commercial, technological, or legal measures, to prevent the unauthorised access, display, or distribution of Etihad content or data.

 

    b) Etihad’s Intellectual Property: Etihad grants Agent a limited, royalty free, non-transferable, non-exclusive permission to use certain Etihad intellectual property, specifically the trademarks “ETIHAD”, “ETIHAD AIRWAYS” (“Etihad Marks”) solely for the purpose of identifying Agent as an authorised agent of Etihad. In using the Etihad Marks, Agent agrees that Etihad owns the Etihad Marks, and that Agent will not harm the Etihad Marks or Etihad's ownership of the Etihad Marks or in any way contest or deny the validity of, or the right or title of Etihad in or to, the Etihad Marks. Agent acknowledges and understands that it has no right or permission to use the Etihad Marks for any purpose not expressly stated in these terms and conditions, and that any unauthorised use of the Etihad Marks will constitute an infringement of Etihad's rights. Agent understands that it has no right or permission pursuant to this Addendum to use any other intellectual property owned by Etihad or its affiliated entities.  Agent further agrees that it will not purchase, use, or register any domain names or keywords or search terms that are identical or similar to, or contain (in whole or in part), any of the Etihad Marks.

 

    c) Re-Distribution: Agent’s Appointment is for purposes of the Agent marketing and selling Etihad’s products and services directly to customers for those products and services. Agent’s Appointment is specific to Agent, and does not include any authority for Agent to act as an intermediary for further distribution of Etihad’s products and services via other intermediaries and sales agents. For example, Agent may not offer or distribute Etihad products and services as part of a service provided by Agent that is re-branded so that it appears to customers to be a search, booking or ticketing service from a third party or distribute, display or otherwise provide direct or indirect access to any Etihad Data (or any portion thereof) to any other party, including without limitation any Metasearch Site, or receive any referral, web page click-through or link from any Metasearch Site that is attributable to any Etihad fare in connection with any search result on the Metasearch Site. Agents also may not place or otherwise have any advertising link on any Metasearch Site in connection with any Etihad fare. A “Metasearch Site” is an Internet website that obtains fare data from various travel services companies, aggregates such fare data in response to user queries, and includes links to such other travel service companies for booking the selected itineraries. Any such re-distribution arrangement is only permitted pursuant to a separate agreement signed by authorised representatives of both Agent and Etihad. In addition, if Agent uses or works with a non-accredited entity in making a booking, then Agent acknowledges and agrees that Etihad reserves the right to reject the booking in Etihad’s sole discretion and that Agent nonetheless remains fully responsible to Etihad in all respects for any bookings made by third parties and ticketed via Agent’s Appointment.

5. Right to Inspect and Audit

Etihad shall have the right to enter any Agency Location upon reasonable notice to: (1) inspect Agent's books and records relating to air transportation sold on Etihad and to ensure Agent's compliance with the provisions of the IATA PSSA/ ARC Agreement and this Addendum; and (2) audit Agent's books and records to detect or establish Agent's abuse of, or failure to comply with, any of Etihad’s Rules concerning sale of travel on Etihad, Agency free and reduced rate travel, Agency Incentives, promotional or override programmes, or Agent ticket fraud. Agent agrees that Etihad may use information obtained from IATA or ARC to evaluate the credit-worthiness of Agent and Agent's employees and owners.

 

6. Agent Incentive, Promotional, and Override Programmes

Agent shall comply with Etihad’s rules and any specific contractual requirements concerning agency incentives, promotions, or overrides with Etihad in which Agent participates or has an interest. Failure to comply subjects Agent to (1) forfeiture and repayment to Etihad of all sums paid by Etihad to Agent or the value received by Agent, (2) termination of Agent's right to participate in or receive all or a part of any agency incentives, promotions, or overrides, and (3) termination of Agent's Appointment.

7. Miscellaneous.

    a) Prior Agreements. This Agreement supersedes any prior agreement or addendum between Etihad and Agent.

    b) Waiver. Any waiver or modification of any of the terms of this Addendum must be in writing from Etihad. Etihad may amend or modify this Addendum at any time. Agent agrees that failure of or delay by Etihad to require strict performance or to enforce any provision of this Addendum, or a previous waiver or forbearance by Etihad, will in no way be construed as, or constitute, a continuing waiver by Etihad of any Rule or any provision of this Addendum.

 

APPLICABLE LAW. THE LAWS OF THE UNITED ARAB EMIRATES SHALL GOVERN ANY DISPUTES BETWEEN ETIHAD AND AGENT ARISING OUT OF THE IATA PSSA, ARC AGREEMENT OR THIS ADDENDUM. AGENT HEREBY SUBMITS AND CONSENTS TO THE NON-EXCLUSIVE JURISDICTION OF THE COURTS OF UNITED ARAB EMIRATES FOR ALL THESE DISPUTES.

 

 

Etihad Airways recognizes the Global Distribution System (GDS) as a valuable distribution channel, and as such, we currently participate in all major systems. As part of our participation, we pay incremental fees for travel agent bookings. Billable activity includes sell, cancel, waitlist, change, schedule change, etc.

This policy applies to all GDS subscribers including travel agents and any person or entity accessing Etihad Airways internal reservation system content via the Internet or any other electronic means. It is the responsibility of the GDS subscribers to ensure that all of its employees, agents and contractors in all of its locations, are familiar with this policy.

We hereby request all GDS subscribers to make every effort to comply with these policy guidelines.

A- POLICY

1. Waiting lists

Travel Service providers must not repeatedly create waitlisted bookings, since these do not increase chances of confirming and result only in higher booking volumes and increased GDS fees for Etihad Airways.

Travel Service providers must ensure all waitlisted bookings are removed from the active PNR at least 24 hours prior to departure.

2. Passive bookings:

An acceptable passive segment is entered into a GDS for the purpose of ticketing. It must match an existing booking in Etihad Airways internal reservation system. The use of mismatched segments to issue tickets is strictly prohibited.

Industry standards require that passive segments be used “for the purpose of ticketing” only after a booking has been made in an airline inventory system. Etihad Airways does not allow passive segments to be used for other reasons, including but not limited to:

  • Satisfying GDS productivity requirements
  • Circumventing fare rules
  • Fulfilling an administrative function

If a passive segment is rejected by Etihad Airways, then the passive segment should be cancelled immediately by the agent in order to avoid unnecessary fees to Etihad Airways.



3. Married Segments:

Agents must never break married segments. Agents that break married segments to gain access to otherwise unavailable classes will be charged with ADM. In case of married segment violation to gain access, Etihad Airways will issue ADM and such agent will be charged a penalty as set forth in the consequences for policy violation. The booking of an O&D in separate availability requested per leg shall also be considered as a married segment abuse.

 

The agent that issues the ticket will be held liable in case of any EY booking policy violations. This can occur even in scenarios where an IATA agent issues a ticket for a booking that has been created by a Non-IATA agent. An ADM will be raised for the fare difference between actual Origin/Destination (O&D) pair used for booking and the O&D pair ticketed, plus an ADM fee of US$ 300 (or equivalent in local BSP currency) per segment/passenger.

 

4. Training/Test bookings:

It is not permitted to create bookings for testing or training purposes, or for itinerary pricing, using live inventory.

 

Pricing transactions are available for all pricing requirements. It is the responsibility of the agency to provide training to its personnel in order to foster the use of those transactions.

Once identified, such bookings are subject to automatic cancellation and debit memos of US$ 10 per passenger per segment will then be raised against travel agencies found in violation.

 

5. Origin - Destination (O&D) availability abuse:

Agents must never break the origin-destination availability to get better availability access. Availability is based on Point of Sale (POS): O&D. Availability on a flight may differ from POS to POS. Bookings should be created using the OD availability and not segment availability. When a flight shows an “Availability Display” as part of a connection, the entire connection or travel option must be sold together. Bookings sold initially must not be separated and arrive at an OD pair. POS for a given itinerary is determined by Point of Commencement of entire itinerary (POC).

When POS availability is used from one country where the availability is higher than the availability of Point of Origin and it is ticketed from the POS of origin, it would be considered as a violation of Incorrect Availability.

Example: Agent in POS AU books ATH-AUH-SYD where the availability is in Q class, but for POS GR on the same flight is only available from K class. If this is ticketed in Q in POS GR, it would be considered an Incorrect Availability used for ticketing and ADM will be raised.

6. Abuse of Point of Commencement (POC)

All bookings on Etihad Airways flights should be created in the right sequence, as per the passenger’s intended journey. Bookings created solely with an intention to bypass EY inventory - e.g. to obtain seats in those booking classes which are not available at the time of booking - will be considered as a POC violation: un-ticketed bookings will be cancelled and an ADM will be raised against the ticketed bookings for the ticketing agency.

The following violations are handled under POC abuse:

  • Booking out of sequence is not allowed e.g. inbound flight booked first and outbound flight booked later
  • Booking of a Dummy Segment is not allowed e.g. booking a segment at the beginning of the itinerary which is not intended


Etihad Airways will raise ADMs for ticketed bookings that are not made in compliance with the Journey/Married segment integrity policy.

The agent that issues the ticket will be held liable in case of any EY booking policy violations. This can occur even in scenarios where an IATA agent issues a ticket for a booking that has been created by a Non-IATA agent. An ADM will be raised for the fare difference between the actual Origin/Destination (O&D) pair used for booking and the O&D pair ticketed, plus an ADM fee of US$ 300 (or equivalent in local BSP currency) per segment/passenger.

7. Invalid ticket on bookings (eticket validation):

Holding confirmed bookings with VOIDED/REFUNDED/FLOWN TICKET in live inventory is not permitted.

Invalid ticket numbers include restricted, used, refunded, voided or non–existent ticket numbers associated with confirmed segments in a booking. A valid ticket should be provided immediately or the booking needs to be cancelled if ticket is voided/refunded/flown. Once identified, such bookings are subject to automatic cancellation and ADMs of US$ 10 per passenger per segment, will then be raised against travel agencies found in violation.

8. Interline Ticketing

The Travel Service provider must not validate any ticket on Etihad Airways if the ticket contains a flight segment(s) on any other airlines unless the other airline is an Etihad interline partner and has a ticketing and baggage agreement with Etihad. In addition, any ticket validated on Etihad must contain at least one Etihad flight segment. A listing of Etihad’s interline partners is available via Travel Service provider’s GDS system. We permit stand-alone tickets only for our Partner Airlines where they are not present in local BSP.

B- Consequences for policy violations

Damages: Etihad Airways reserves the right to hold the Travel Service provider responsible and liable for any losses and damages due to violation of this policy by the relevant Travel Service providers. 

ADM Issuance:

ADMs will be processed through BSP/ARC and issued within 9 months of the final travel date, or the expiry date of the document when the final travel date cannot be established.

The minimum amount for the issuance of a single ADM is US$ 10 (or equivalent amount in local currency). Differences that are lower than this amount, related to more transactions of the same kind and with the same memo reason, may be included in one single ADM.

ADM Fee Structure applicable for GDS violation of policy

Policy

Charges (in US$)

Un-cancelled Inactive Segments

US $10 per passenger/per segment

Space Churning

ADM will be raised for the excessive churn cost amount

Duplicate segments on same bookings

US $10 per passenger/per segment

Fictitious/Speculative bookings

US $10 per passenger/per segment

Married Segment Control abuse

Fare difference between actual Origin /Destination (O&D) pair used for booking and the O&D pair ticketed, plus an ADM fee of US$ 300 (or equivalent in local BSP currency) per segment/passenger

Origin - Destination (O&D) availability abuse

Fare difference between actual Origin/Destination (O&D) pair used for booking and the O&D pair ticketed, plus an ADM fee of US$ 300 (or equivalent in local BSP currency) per segment/passenger

E-Ticket Validation (Invalid Ticket)

US $10 per passenger/per segment

Passive Bookings

US $10 per passenger/per segment

 

Sales and Refund ADM Policy

1. INTRODUCTION

In accordance with the IATA resolution 850m Etihad Airways is hereby furnishing ADM policy.  Etihad Airways will issue an ADM to collect amounts or make adjustments to Etihad Airways traffic documents issued by or at the request of the Agent. An ADM may also be used to collect amounts where a traffic document has not been issued, if agreed with the Agent, for example, for deposits for group sales.

2. POLICY

2.1 KEY POINTS

2.1.1 An ADM will only be submitted for processing through the BSP to adjust sales if issued within nine months of final travel or - when the final travel date cannot be established - the expiry date of the document. To adjust refunds, an ADM will only be issued within nine months of the BSP remittance date on which the document was settled. For any charge due to Etihad Airways beyond this period, Etihad Airways will agree with the Agent bilaterally the best settlement method and only submit an ADM through the BSP process if agreed by the Agent.

2.1.2 For agencies not registered with IATA, ADMs will be raised manually and correspondence will be sent to agents or Etihad’s local office.

2.1.3 For all Manual ADMs raised, Etihad Airways will provide a credit period of 14 days (maximum) from the date of submission of those ADMs to the Agents. Beyond this time frame, if the agent fails to settle the disputed amounts to Etihad Airways, Etihad Airways will then institute legal action for collection of these funds/bank guarantee/insurance.

2.1.4 The minimum value of a single ADM shall be US$ 10 per agent per fortnight or per reporting period, whichever is earlier. However, if there is a persistent practice of under-payment (multiple occurrences of under-payments less than US$ 10 or equivalent) by the same Agent (IATA location), Etihad Airways may raise an ADM to recover the under-payments.

2.1.5 The general principle applied by Etihad Airways for raising an ADM for non-compliance with ticketing rules is to raise the fare to the next applicable fare that meets all fare & ticketing rules/conditions for the journey travelled/booked. (This does not apply when there is a fixed amount penalty charge as communicated through notes in the fare rules, by letter or any other communication e.g. Key News for specific markets)

2.1.6 Etihad Airways will not issue more than one ADM on the same original booking, if it is for different memo reason and charges. (This does not apply when an ADM is cancelled and raised again for the same reason but for a different value.)

2.2. ADM SCOPE

An ADM shall be raised specifically for the following discrepancies:

 

Fare calculation

Endorsement restrictions

Abuse of CIP (Carrier Identification Plate) selection rules

Refund calculation

Minimum/Maximum stay

Fare non-refundable

Booking class / Class of travel

Cancellation fee/ Refund charge

Advance Purchase requirements

Refund on partly used ticket

Surcharges Weekend/YQ/YR

Conjunction ticket refunded separately

Routing/Flight requirements

Duplicate refunds

Child/Infant/Other discounts

Correct original airline

Expiry of fare/ticket

Commission on Refund

Open Jaws

Tax refunds

Stopovers & Transfers

Agency checks

Seasonality/Travel Restriction/Blackout

Credit Card Refunds

Combinations for Fares & Carriers

Ticket Refund validity

Commission

No Show Charges

Tax calculations

Group Fares

Agent IATA applications

Group rules & conditions

AD/ID/Trade discounted fares

Lost ticket/Blacklisted tickets

Form of Payment

Dual utilization of coupons

Missing & Incorrect Tour Codes/Sanction Codes/Waiver Codes/Discount Codes

Any conditions/Rules/Charges covered under contracts/Deals/Sanctions/Fares

Add-ons calculations

BSP billing discrepancies

Joint Fare violations of other airline and airline partners’ Joint Fares

Conversion rates

IATA fare construction

Credit Card charge back

Reissue fare calculation

Out of Sequence

Reissue Tax calculation

Sales not reported

Commission on Reissue

Tickets reported as void but utilization of such tickets are noticed.

Change fee/Reissue charges

RBD Abuse

Name Change

Any Incorrect Ticketing

Expired tickets reissued

Baggage allowance ADMs

Original ticket details not reported in reissued ticket.

Credit Card Fraud

 

3. ADM DISPUTES & ADMINISTRATIVE COLLECTIONS

3.1.1 An applicable administration fee will be applied for all the ADMs to be raised, which will be included in the respective ADM itself.

3.1.2 Agents shall dispute the ADMs in the respective BSP link within a maximum period of 14 days or as per the time limit assigned by the local BSP, whichever is earlier.

3.1.3 All correspondence in respect of disputes must be directly recorded on the communication details mentioned on the ADM. If disputes are accepted by Etihad Airways, all charges associated with such ADMs will be reversed with an ACM in the respective BSP links.

3.1.4 When disputing ADMs, agents must provide supporting documentation.

3.1.5 No dispute shall be entertained by Etihad Airways where the billed date is more than 180 days old.

3.1.6 The contact details of persons with whom correspondence can be initiated will be available in the respective ADMs of the BSP links.

3.1.7 The dispute period of all manual ADMs should be within 14 days from the date of submission. All disputes submitted by agents to Etihad Airways must be accompanied by relevant supporting documents.

Policy

A Special Service Request (SSR) enables you to offer guests more choice on board. They include:

  • Different types of meal, such as diabetic or low-calorie.
  • A choice of seats: Extra Legroom, Preferred and Neighbour-Free.
  • Special assistance (such as wheelchairs).
  • Baggage handling requests.
  • Unaccompanied Minor service for children travelling alone.
  • Codes to notify the crew about certain passengers e.g. a VIP, a deportee or someone who has impaired hearing.
  • Codes to notify the crew about situations e.g. an animal in the hold or sporting equipment.

 

SSRs are subject to availability. Please review the full GDS list:

 

Here are GDS specific ancillary guides:

 

Etihad Airways, the National Airline of the United Arab Emirates, invests substantial amounts of money to develop and bring to market innovative aviation products and services, including our award-winning airport lounges, cabin interiors, limousine transfers, and inflight offerings. We recognize that our authorized travel agents and other travel partners (collectively “Trade Partners”) also contribute to Etihad Airways’ success by investing significant time, and effort in helping promote Etihad Airways to the traveling public, and educate them about our airline. Etihad Airways wants our Trade Partners’ to continue to promote Etihad Airways to the traveling public and to this end has established the Etihad Airways Territorial Minimum Advertised Price Policy (“MAP Policy”). The MAP Policy is a unilateral policy of Etihad Airways and does not constitute any express or implied agreement between Etihad Airways and any other party or entity. The MAP Policy applies to Trade Partners in the Territory, which is defined below.1

 

Under the MAP Policy, Trade Partners and other promoters and distributors of Etihad Airways products and services in the Territory may not advertise, promote, publish or otherwise disseminate to the general public any passenger fare or ticket distributed by Etihad Airways within the Territory for a price that is less than that the Etihad Airways Current Published Fare.  The Etihad Airways Current Published Fare is the fare distributed by Etihad Airways and displayed in the applicable global distribution system(s) (“GDS”), including all applicable taxes, charges, surcharges, and/or other fees displayed in the applicable GDS(s).

 

The MAP Policy applies to all advertisements by Trade Partners that include any Etihad Airways passenger fares in any media, including but not limited to flyers, posters, internet sites, metasearch sites or other electronic formats, social media sites, newspapers, magazines, catalogues, television, radio, and public signage.

 

Etihad Airways, at its sole discretion, reserves the right to discontinue doing business with and/or terminating inventory access to any Travel Partner or other party that violates Etihad’s MAP Policy. Etihad Airways will enforce MAP Policy at its sole discretion and without notice. Trade Partners have no right to enforce the MAP Policy – it is a unilateral policy of Etihad Airways.

 

1 As of this update, the Territory consists of: United States, Republic of South Africa, and the Gulf Cooperation Council (United Arab Emirates, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain).